Enterprise Content Management
What is an ECM...
It is the enterprise platform for digital content management and is the set of strategies, methods and tools used to capture, manage, store, preserve and distribute structured and unstructured content, documents and information related to organizational processes.
It is a dynamic combination of strategies, methods and tools used to capture, manage, store, preserve and deliver informaion to support key organizational processes throughout the lifecycle.
This is the component that deals with the conversation of information from paper documents into an electronic format by scanning. It is also used to connect electronic files and information into a consistent structure for management.
It is the component that deals with the secure and long-terme storage of static information and unmodifiable content. Preservation application modules are divided into three categories: Repositories as storage resources, Document Libraries as tools for organizing repositories, and Preservation Technologies.
It is the component that includes the functionalites for content organization and management, collaboration, workflows and business processes related to the lifecycle of documents and information, in compliance with the industry directives and regulations.
This is the component that deals with content delivery or the conversion and release of information managed and preserved by the other components. Delivery modules are divided into specific technology groups: trasnsformation. security, distribution and publishing, which can also be implemented as independent components.
Why ECM is so important
Across industries and service sectors, effective enterprise-wide content management solutions are improving daily processes while minimizing overhead. They play a key role in eliminating content that no one needs, including duplicate files and outdated informations. On an even more practical level, they’re helping to reduce the amount of storage and paper space businesses require and the amount of mail they send.
The implementation of centralized repository to manage corporate and departmental archives, document templates, versioning, permissions and privileges for different classes of users allows you to organize data, workflows and document all activities performed (approvals, authorizations, subscriptions, etc). In this way the updating, distribution and monitoring of critical business information is performed in a much more structured and effective way.
One of the main reasons organizations implement ECM systems for enterprise content management is related to productivity. In fact, it is recognized that managing and sharing business documents and information among colleagues, departments and external collaborators is very complex and costly. By adopting an ECM, it is possible to simplify the search for documents and regulate and speed up the sharing of business information, significantly increasing the productivity of business acitivities as a whole.
The coordination, organization and sharing of business and departmental processes is one of the most critical issues to be addressed within the organization. The use of a document flow digitization platform is key to improving efficiency and ensuring collaboration as it coordinates activities between users and departments and optimizes workloads distribution. An additional benefit of unifying business data across all departments within ECM is immediate access to information and the breaking down of data silos, separate data repositories that arise within an organization or between departments using non-integrated systems.
Using a centralized ECM platform ensures that company document, file and information management procedures adhere to company policies and comply with relevant industry regulations and ISO quality standards (e.g. PA, food distribution, manufacturing, healthcare, aviation design).
We offer a full set of “traditional” ECM capabilities… but that’s just the beginning. We treat digital content differently. Our low-code solutions increase efficiency and value from your content, using a flexible and scalable cloud-native architecture supported by powerful arificial intelligence trained to support collaborative work at every stage.
Organize content into document libraries and manage any file format: images, electronic documents, digitally signed files and proprietary files such as maps or vector drawings, audio and video files.
Make secure collaboration on documents a snap with easy review, sharing and annotation by internal and external users, even if they don't have access to the same applications as your teams.
Define custom capture processes that can capture information and files from any source: management systems, databases, information streams, network folders, ftp servers or other capture devices.
Manage practices, files and projects in a totally digital way. In a very intuitive way you could appoint a manager and invite your colleagues or external users to collaborate on shared documents and folders.
Define centralized document templates such as letterhead, orders, bills, invoices, etc. in the desired format, configure properties and rules for automatic compilation, and maintain consistent corporate graphic identity.
Digitally sign, time stamp and verify any electronic document in a very intuitive way in any format (CADES, PADES and XADES) or use an internal HSM signature server.
Define and associate structured information with digital content and manage all types of metadata, including identification, classification, archiving, protection, retrieval, and permanent preservation.
Registers and Repertoires
Create annual business registers and directories to progressively number and protocol specific types of documents or files such as minutes of meetings, Boards of Directors, resolutions, speeches, legal files, etc.
Produce deposit packets of digital documents or files in accordance with current regulations and schedule integrity verification and automatic deposit sessions in any regulatory storage system.
years of activity
Our solutions are based
on the most innovative technologies
Provides scalability and resiliency by distributing workloads across services
Powerful integrated AI engine supports users and groups in collaboration and work tasks
With the exchange of asynchronous events, the operation of each application component is independent of the others.
Automated content classification is supported by natural language processing (NLP) algorithms
Distributed Cloud Operation
Deploy network services such as processing servers, storage resources, repositories, and application services
Ability to integrate at any level thanks to public APIs and open standards XML, Json and Open Data